Scenario 1:You were task to create and send out formal invitation for the 18th birthday party of your younger sister. You have also initially given a list of twenty names of her close friends to send to.Task 1: Describe briefly how you would most likely complete the task of sending twenty invitation with individual names of recipients using aticrosoft word
Answer (1)
To send twenty invitations with individual names of recipients, I would use the Mail Merge feature in Microsoft Word. Here's a brief step-by-step:1. Open Microsoft Word and create the invitation template, including a placeholder for the recipient’s name (e.g., “Dear <<Name>>,”).2. Prepare a recipient list in Microsoft Excel with two columns: one for “Name” and one for “Address” (optional).3. Go back to Word, click on “Mailings” tab, and choose “Start Mail Merge” > “Letters” (or “Email” if sending digitally).4. Click “Select Recipients” > “Use an Existing List” and choose the Excel file.5. Insert the recipient's name by clicking “Insert Merge Field” and selecting “Name”.6. Click “Preview Results” to check how the personalized invitations look.7. Finally, click “Finish & Merge” > “Print Documents” or “Send Email Messages” (if sending electronically).This saves time and ensures each invitation is personalized with the recipient’s name.
