Mr. Jay Person is the Department Chair of the Computer Department of TBC University while Ms. Lee Jane is Mr. Person's secretary. TBC University is using a computer system where faculty members are required to personally encode the grades of students, print the grade sheet and submit the signed grade sheet to the Departments secretary. The department secretary submits the grade sheet to the department chair concerned for signature before submitting the hardcopy to the Registrars office. Even the
Answer (1)
RolesMr. Jay Person – Department Chair of the Computer DepartmentMs. Lee Jane – Secretary to Mr. PersonCurrent Grade Submission ProcessFaculty MembersEach faculty member encodes (enters) the students' grades personally into the university’s computer system.After encoding, the faculty member prints the grade sheet.The faculty member then signs the printed grade sheet to confirm the accuracy of the grades.The signed grade sheet is submitted to the department secretary (Ms. Lee Jane).Department Secretary (Ms. Lee Jane)Receives the signed grade sheets from the faculty.Submits the grade sheets to the Department Chair (Mr. Jay Person) for his signature.Department Chair (Mr. Jay Person)Reviews and signs the grade sheets to approve them.The signed hard copies are then forwarded to the Registrar’s Office for official record and processing.SummaryThe system ensures accountability by requiring that faculty personally encode and sign grades. The secretary acts as a coordinator between faculty and the department chair, and the chair’s approval is necessary before the Registrar’s Office can process the grades officially.
